Organization Basics

Tell us about your organization

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Why this mattersThese details will personalize every section of your policy document.

Organization Name (required)

Organization Type

Primary Industry

Organization Size

Geographic Footprint (select all that apply)

Current & Planned AI Use

How does your organization use AI?

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Which AI capabilities do you currently use or plan to use?

AI Maturity Level

🔍 Exploring — Researching AI but haven't deployed yet

🛠 Piloting — 1–2 AI pilots or experiments underway

🚀 Scaling — Multiple AI systems in production

⭐ Advanced — AI is core to our business model

Does AI make decisions affecting customers, employees, or patients?

Yes — AI directly informs or makes impactful decisions

Partially — AI assists humans who make the final call

No — AI is used only for internal productivity

Data & Privacy Scope

What data does your AI touch?

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⚠ Important: Data types determine which regulations apply. Answer carefully.

What types of personal data does your AI access or process?

Which regulations apply to your organization?

HIPAA — We handle protected health information

CCPA / CPRA — We do business in California

GDPR — We process data of EU/UK residents

FERPA — We handle student education records

SOC 2 / ISO 27001 — We maintain security certifications

Who is responsible for data privacy at your org?

Do you have an existing data governance program?

Governance Structure

Who owns AI governance at your org?

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Who will serve as AI Governance Lead?

Which body oversees AI governance decisions?

How will this policy be enforced?

Written policy only — employees trained and expected to comply

Technical controls — access controls, monitoring, automated guardrails

Both — written policy supported by technical and procedural controls

How often will this policy be reviewed?

Policy Effective Date

Risk Tolerance & Ethical Commitments

Set the tone for responsible AI

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Select your core ethical AI commitments:

⚖ Fairness — Monitor AI to avoid discriminatory outcomes

🔎 Transparency — Disclose to stakeholders when AI is in use

👤 Accountability — Each AI system has a designated owner

🧑‍💼 Human Oversight — High-stakes decisions include human review

🛡 Privacy by Design — Privacy controls built in from the start

🌱 Sustainability — AI systems evaluated for environmental impact

Describe any specific prohibited uses of AI (optional)

Your organization's approach to AI risk:

Conservative — Extensive vetting before any AI deployment. Safety over speed.

Balanced — Move forward cautiously, using risk-based assessments per use case.

Agile — Move fast and iterate, with guardrails for highest-risk uses.

Incident Response & Reporting

How will you handle AI-related issues?

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Primary AI incident contact / team

Target response time for high-severity incidents

What triggers a formal AI incident review?

Suspected data breach involving AI-processed personal data

Evidence of algorithmic bias or discriminatory AI outputs

AI model drift or significant unexplained behavior change

Unauthorized access to AI systems or training data

Regulatory inquiry or external complaint related to AI

Additional commitments or notes (optional)

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First Name (required)

Last Name (required)

Work Email (required)

Please enter a valid email address.

Job Title

Phone (optional)

What are you most interested in?

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🎙 Executive Speaking Engagement on AI

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